AGENDA

ALBANY HOUSING AUTHORITY

BOARD OF COMMISSIONERS MEETING

MONDAY, JUNE 10, 2013 at 2:00 P.M.

200 South Pearl Street

Roll Call.

Community Forum

Reading and approval of the minutes of the previous meeting held May 13, 2013

Action Calendar

06-13-25 Approval for AHA to contribute an additional amount up to $450,000 from the Capital Fund Program Budget to be applied to the abatement and demolition of building #5 at Ida Yarbrough Homes. The abatement and demolition will be overseen by Norstar Development under its existing MOU and will be done as a change order to the existing contract with Dan’s Hauling.

 

06-13-26 Approval to write off obsolete inventory items at the following AHA Warehouse locations totaling $15,102.39 and consist primarily of items we no longer use at the individual sites.

 

• Robert Whalen Homes $736.86
• Ida Yarbrough Homes $9,975.14
• North Albany $334.05
• Ezra Prentice $3,842.93
• Westview $213.41

 

All inventory items will be segregated into lots and sold at an auction. All items not purchased will be scrapped.

 

Additional Non Inventory Equipment to be taken out of service:

 

• Disposal of 12 Year old Steiner Club Car and associated attachments at Robert Whalen Homes. Equipment is in non-working order and will be sold for scrap.
• 12 year old North Albany Van, #86. This will be sold at public Auction.
• Disposal of 2 non-working Steiner blower attachments at Capital Woods

06-13-27 Approval of conditional eligibility for continuing health insurance coverage for Joseph M. Brennan and authorization for the Executive Director to enter into an Employment Agreement incorporating the terms of the existing Employment Agreement between the parties with modifications as necessary.

06-13-28 Review and approval of the 07/01/13 – 06/30/14 Federal Program budget.

06-13-29 Approval to contract with Albany Police Athletic League to operate a 4 week summer camp for youth who reside at various AHA developments in the North areas of Albany as well as youth from properties in the South End AHA’s contribution will be $25,000. A minimum of 50% of campers will be residents of PH housing sites. 8 AHA residents will receive a scholarship for a one week overnight camp experience in the Berkshires as well as 6 youth from the community adjacent to AHA properties. North camp location will be Hackett Park and 35 North First St. and the South End location will be Krank Park.

• Camper Fees as follows:

 

• Full Cost – $195.00 per week (no assistance)
• Tier 2 – $130.00 per week (DSS)
• Tier 3 – $105.00 per week (working families)
• Tier 4 – $ 80.00 per week (single earner families)
• Tier 5 – $40.00 per week (public housing/section 8/free & reduced school meals)

 

06-13-30 Approval to write-off tenant balances for the year end close for various AHA developments to maximize our financial indicators for PHAS.

Capital Woods: $2,019.20

Robert Whalen: $2,503.96

Westview: $5,507.87

Ezra Prentice: $4,334.28

North Albany: $1,173.31

Nutgrove: $1,912.47

Steamboat Square: $8,251.18

Lincoln Square: $5,107.58

Ida Yarbrough Lo rise: $4,922.20

Creighton Storey: $1,274.98

Ida Yarbrough Hi- rise: $4,072.36

Townsend: $2,120.51

Total $43,199.90

Total DSS (of the 43K) $10,010.56

Total Fraud (of the 43K) $10,870.86

 

06-13-31 Authorization to enter into 3 year, Firm Fixed Price contract, with incumbent vendor County Waste Service, Inc. of Clifton Park, NY in the amount of $1,129,513.24 for Refuse and Single Stream Recycling Services as a result of Invitation for Bid #0025-C-13-002 achieving a cost savings of 17% .

• 2^nd Low Bidder: Waste Management, Inc. Houston, TX $1,379,779.04
• Ipek Container Services (ICS), Delmar, NY No Bid
• Allied Waste Services , Albany NY No Bid

Please note: The City of Albany has 2 companies with the required variety of equipment and capacity to handle this amount of work. Publically advertised Bid notice and online outreach to 247 potential vendors only brought back 2 responses. Pricing received was within an acceptable range, agreed with current cost estimates and represents the competitive marketplace. Previous 2010 Trash and Recycling Procurement yielded 2 responses as well.

Reports of Committees

Unfinished Business

 

New Business:

Bills and Communications

 

Report of the Executive Secretary

1. A. Monthly Management Report
2. B. Monthly Financial Report (Deputy Director)
3. C. Items for Advisement and Discussion

• Bank Balance as of 6/5/13

Adjournment –

NEXT MEETING:

Monday, July 8, 2013 @ 2:00 p.m.

200 South Pearl Street, Albany, New York 12202